Finance & Costs
Put your costsin controlDrive a moreprofitable fleet
Track every cost, analyse performance and forecast future spend, all in one place, built for UK transport operators.
- Real-time
cost tracking - Complete
expense management - Accurate profit
& loss reporting - AI insights
and forecasting
Full financial control
Manage every cost.
See the bigger picture.
Bring together all your fleet expenses, revenues and compliance costs in one place. Make better decisions, reduce costs and increase profitability.
- Track all vehicle and operational costs
- Automate expense imports and receipts
- Monitor cost per mile and per job
- Forecast future spend with AI
- Generate professional reports
Track what matters
All your costs in one place.
Categorise, track and analyse every expense, from fuel and maintenance to insurance, salaries and compliance.
- FuelTrack fuel spend, efficiency and MPG.
- MaintenanceService, repairs and inspections.
- InsuranceFleet, driver and goods in transit.
- Road tax & DVLAManage renewals and costs.
- Driver costsSalaries, expenses and training.
- Other costsTolls, parking, finance and more.
Real-time insights
Understand your profitability.
View cost per mile, per vehicle, per job and per customer. Identify savings, remove inefficiencies and improve margins.
Plan ahead
Forecast costs. Stay in control.
Use AI-powered forecasting to predict future costs based on your operations, vehicles and historical data.
Works with your systems
Bring everything together.
Connect your existing finance and operational tools to keep your data in sync and up to date.
- Accounting softwareAccounting
- Business systemsEnterprise
- Fuel cardsFuel data
- TachographDriver data
- Bank feedsTransactions
- SpreadsheetsImport / Export
- TelematicsVehicle data
- Your own systemsCustom connection
Frequently asked questions
Common questions
about Finance & Costs.
Quick answers to the things people ask us most.
What costs can I track in VahaanAI?
Fuel, maintenance, insurance, road tax, driver costs and the other costs of your operation, with the income for each job.
Can I connect my accounting software?
Yes. VahaanAI can share your cost figures with the accounting software you use. Our team helps you set it up.
How does the cost forecasting work?
VahaanAI uses the history of your own costs to estimate the costs of the months ahead. A forecast is an estimate, not a promise, and the decision stays with you.
Can I see profit per job or per vehicle?
Yes. You can see the cost, the income and the profit of each job and each vehicle.
Is my financial data secure?
Your data is hosted in the UK, and access is controlled by role.
Can I export reports for my accountant?
Yes. You can export your cost and profit reports and send them to your accountant. VahaanAI does not give financial or tax advice.
Ready to see the difference?
Book a personalised demo.
Let us show you how VahaanAI Finance & Costs can work for your business.