Fleet & Vehicles
Every vehicleEvery assetFull control
Manage your vehicles, trailers and assets in one place. Track status, compliance, servicing, location and costs, with real-time insights to keep your fleet on the road.
- Complete
fleet visibility - Stay compliant
and roadworthy - Reduce downtime
and costs - Smarter asset
management
Built for UK transport operators, from one van to a national fleet
Fleet management
Manage your vehicles, trailers and assets efficiently.
Keep all fleet information, documentation, compliance and maintenance in one place. Get real-time insights and automated reminders to maximise uptime and reduce costs.
- Track all vehicles, trailers and assets
- Monitor compliance and documentation
- Schedule maintenance, MOT and inspections
- View location and usage in real time
- Manage costs and lifecycle
Key features
Everything you need to manage your fleet.
From vehicle details to compliance, maintenance and costs, VahaanAI gives you complete control of your fleet.
- Vehicle ManagementVehicle & trailer detailsDocumentation storageCompliance trackingReal-time locationUsage and mileage
- Asset ManagementTrailers, plant and equipmentTrack tools and assetsAssign to depots/driversService and inspection logsUsage history
- Maintenance PlanningService schedulesMOT, tax and testingPMI and brake testsWorkshop managementRepair history
- Compliance & AlertsMOT, tax, insuranceTachograph calibrationLOLER and PUWER checksExpiry remindersAudit-ready reports
View and manage
Your complete fleet at a glance.
Search, filter and manage all your vehicles, trailers and assets. See real-time status, compliance and key information.
Real-time insights
Make better decisions with real data.
Track usage, mileage, downtime and costs across your fleet and assets.
Works with your systems
Connect your fleet data.
Integrate with vehicle tracking, tachograph and other systems to keep your data up to date.
- TelematicsVehicle tracking
- TachographDriver hours
- Vehicle recordsMOT and tax data
- MaintenanceWorkshop systems
- Fuel cardsFuel data
- AccountingCost & finance
- APICustom integration
Frequently asked questions
Common questions about fleet & vehicles.
Quick answers to the things people ask us most.
Can I add trailers and other assets?
Yes. A trailer that has a registration has its own record, with its documents, inspections and history. Other trailers count towards the authorisation of your licence and operating centre. Tell us about your plant and equipment and we can show you how to keep their records.
How do I track vehicle maintenance?
Each vehicle has one record of its services, inspections and repairs. VahaanAI shows you when the next service, PMI or test is due.
Does it integrate with my telematics system?
Yes. The Pulse add-on, or a connection to the tracking system that you use now, can put location and usage data into VahaanAI. Our team helps you set up the connection.
Can I get reminders for MOT, tax and insurance?
Yes. VahaanAI tells you before an MOT, tax or insurance date, so that you have time to act.
Can I track costs per vehicle?
Yes. You can record fuel, maintenance, repair and other costs for each vehicle, and see the total cost of each one.
Can I manage multiple depots?
Yes. You can give each vehicle and asset a depot, and see the fleet of one depot or of all depots.
Is my data secure?
Your data is hosted in the UK, and access is controlled by role.
Can I export fleet reports?
Yes. You can export your fleet list and reports as a file that opens in a spreadsheet.
Ready to take control of your fleet?
Book a personalised demo.
Let us show you how VahaanAI can simplify your fleet, vehicles and assets management.