ComplianceOn autopilot
The intelligent platform that runs your transport operation and keeps every compliance duty in view.
Understand your fleet. Predict what is due. Act on the next best step. Automate the rest. Vehicles, drivers, O-licence, DVSA, maintenance and people, in one platform built for UK transport.
Built for vans, HGVs, buses, coaches and specialist fleets across the UK.
See VahaanAI at work
From the first check to the audit pack, on autopilot.
Short scenes from the VahaanAI platform, with demo data. Four steps that run your compliance for you.
Every vehicle, driver and due date in one live view, from the records you already keep.
Unified dashboardEvery vehicle, driver and due date in one live view, from the records you already keep.
Unified dashboardVehicles
0Drivers
0Checks today
0Open defects
0- VAHAAN01MOT due in 12 daysBook MOT
- VAHAAN02All checks passedView
- VAHAAN03Brake defect reportedAssign
- VAHAAN04Tachograph download dueDownload
The challenge
Disparate systems.
Real consequences.
Important information is often scattered across different systems, spreadsheets and people. This leads to missed expiries, higher risk, wasted time and puts your operator’s licence at risk.
Missed expiries
CPC cards, licences, MOTs and insurance can slip through the cracks.
Scattered evidence
Documents sit in inboxes, phones and filing cabinets.
Increased risk
A Traffic Commissioner can curtail or revoke your licence.
Immediate prohibition
Time wasted
Teams spend hours chasing information instead of keeping your business moving.
The screens show demo data.
The solution
One platform.
Everyone connected.
VahaanAI brings together your people, vehicles, work, compliance and partners in a single, easy-to-use platform. Get the visibility you need, the confidence you want, and the freedom to focus on running your business.
- 07:42Driver
Walkaround check sent. Brake warning light reported.
- 08:05Transport Manager
Vehicle off road. Defect assigned to the workshop.
- 11:30Workshop
Repair done and signed off. Parts invoice added.
- 11:34Administrator
Job sheet filed to the vehicle record.
- 12:10Customer
Delivery update: collection moved to 14:00.
- 17:00Director
Daily summary: every vehicle back on the road.
Everything you need. All in one place.
One intelligent platform.
Your whole operation.
VahaanAI connects the people, vehicles, work and evidence behind your transport business.
See every expiry before it becomes a problem
Licences, DVSA, OCRS, audit packs, policies and records in one place. VahaanAI shows what is due, and when, for every vehicle and driver.
Find a defect at the walkaround, not at the roadside
Let the routine work run on its own
When
An MOT is due in
Then
Create an action for the transport manager and book the test
Make an audit pack from the records you already keep
Watch your fleet's performance, week by week
Also in VahaanAI
- Business Management
- Operator Compliance
- Vehicle Management
- Walkarounds & Defects
- Maintenance
- Drivers & Workforce
- Tachograph & Tracking
- Safety, Cameras & Incidents
- Operations, Jobs & POD
- Finance & Accounts
- FORS, Emissions & Specialist Compliance
- Documents, Reports & AI Insights
- Training & Required Courses
The screens show demo data.
Industries
Built around the way
your industry works.
The same platform, shaped to the vehicles you run and the rules you work to.
Haulage & HGVOperator licence, drivers' hours, tachograph and PMI.
Vans & CourierWalkarounds, MOTs and insurance for vans up to 3.5 tonnes.
Construction & TippersTipper checks, LOLER, CLOCS and DVS.
Recovery & RoadsideMixed fleets, call-outs and drivers' hours.
Waste & RecyclingBin-lift LOLER, route checks and waste carrier records.
Bus & CoachPSV licence, PCV drivers and inspections.
Dangerous GoodsADR cards, tank tests and load records.
Workshop & MaintenanceWork orders, brake tests, parts and VOR.
Training & competence
The right training.
For the work you actually do.
VahaanAI uses your vehicles, routes, cargo, roles, licences and accreditations to build a clear training plan for every person.
Your training plan
Demo data- Driver CPC28 of 35 hours completeDue in 90 days
- Walkaround checks & defect reporting3 people need trainingAction needed
- Drivers' hours & tachograph12 completeUp to date
- Load security1 new starterAssign
- ADR & dangerous goods4 certificates1 expiring
- 1Tell us about your operation
- 2VahaanAI builds the matrix
- 3People learn and upload evidence
- 4AI monitors competence
Billy AI
Two drivers need walkaround refresher training before their next review.
Review training risksDriver marketplace
Your professional driving identity, for life.
One verified Vahaan Driver ID would keep your licence, CPC, tachograph, training and compliance evidence connected throughout your career, shared with approved operators only when you allow it, with alerts before anything affects your ability to work.
The record follows the driver, not the employer.
Vahaan Driver ID
Demo Driver
VDI-0007 · Concept
Driving licence
Category C+E
Driver CPC
28 of 35 hours
Tachograph card
Card held
Training
6 courses
Demo data
For operators
Hire a Driver
One day. Temporary. Permanent.
- One day
- Temporary
- Permanent
For drivers
Find a Job
One-day. Temporary. Permanent work.
- One day
- Temporary
- Permanent
Eligibility checks can be completed before engagement, without guarantees.
One connected platform, not ten separate suppliers.
Today
Ten suppliers
- Vehicle trackingLogin
- Tachograph analysisLogin
- Walkaround appLogin
- MaintenanceSpreadsheet
- DashcamsLogin
- Training providerLogin
- Driver documentsPaper
- Fuel cardsLogin
- AccountsLogin
- Compliance filesFolders
With VahaanAI
One platform. All connected.
One login- Tracking
- Tachograph
- Walkarounds
- Maintenance
- Cameras
- Training
- Documents
- Fuel
- Finance
- Compliance
- Less duplicated admin
- Single data entry
- Role-specific information
- Improved communication
- Cost control
- Smoother operation
- Improved productivity
Pay for what you use and add more capabilities when you need them.
Onboarding
Secure onboarding before access begins.
- 1Identity and facial liveness
- 2Right-to-Work
- 3Current and three-year address history
- 4Driver checks: licence, CPC, tachograph card, fitness-to-drive and training
- Cleared status
- Role-based account and passkey/device biometric
- Full audit trail and expiry alerts
- Access blocked when critical documents expire
- Non-biometric alternative available
- Optional voice biometrics
Platform security
Secure by design. Accessible from anywhere.
- Role-based access
- MFA / passkeys
- Encryption in transit and at rest
- Secure storage
- Activity logs and audit history
- Backups, monitoring and recovery
- Retention and deletion controls
- Controlled external access
Designed to support UK and EU GDPR compliance.
Packages
Start with what you need.
Add more as your operation grows.
The team
Built from real transport and technology experience.
- ~12 yearsUK transport and haulageHands-on operational experience.
- ~18 yearsTechnology leadershipBuilding platforms that solve real problems.
- EngineeringEngineering expertiseScalable, secure and reliable by design.
- FinanceFinance expertiseBusiness understanding that drives value.