Smart Alerts

The right alert,to the right person

Smart Alerts send the correct information to the correct person at the correct time, so your team does each task quickly and misses nothing important.

Live alertsfrom your records
Correct personfor each issue
Clear contextand next steps
Fewer missesand less risk

Why the right alert matters

From all the alerts in your records, your team sees, understands and does the important ones first.

Too many messagesExample data
- Weekly fuel reportEmailUnread
- Parking permit renewalEmailUnread
- MOT expiry, VAHAAN01EmailUnread
- Team rota changeChatUnread
Important issues get lost
With no clear alerts, important issues are not seen in the noise.
Right personExample data
- MOT reminder, VAHAAN01To: John SmithSent
- Licence check, S. KhanTo: transport managerSent
- Defect, VAHAAN04To: workshopSent
- Insurance renewalTo: office teamSent
Alerts go to the correct person
Each alert goes to the person who owns the task.
Clear reasonExample data
- MOT expiry, VAHAAN01The MOT expires on 21 Oct 2026Why
- Tachograph analysisThe download is due on 20 Oct 2026Why
- Maintenance dueThe service is due on 26 Oct 2026Why
Everyone knows why
Each alert shows the context and why it was sent.

From your records to action

Alerts that keepyour operation moving.

VahaanAI monitors your documents, dates, compliance data and vehicle information, and makes clear alerts that tell you what to do.

Monitor expiry dates and compliance rules
Give each alert to the correct person
Include clear context and next steps
Decrease risk and time off the road
Keep your full team informed

Explore smart alerts

A smiling man with a radio and a clipboard in front of a row of lorries

Tailored to your sector

Built for your industry.

Different vehicles, different rules, different alerts. VahaanAI is set for your industry, so you see the correct information and tools.

All your alerts, together

All your alerts and actions.

See all alerts, risks, compliance status and history in one dashboard.

Search alertsAll typesAll vehiclesLast 30 days+ Create alert

AlertCategoryOwnerDuePriorityActions

MOT expiryVAHAAN01VehicleJohn Smith2 daysHighView

Driver licence checkS. KhanDriverSarah Khan5 daysMediumView

Tachograph analysisVAHAAN03ComplianceEmily Davis1 dayHighView

Maintenance dueVAHAAN04VehicleMike Carter7 daysMediumView

Insurance documentVAHAAN02DocumentsMike Carter12 daysLowView

FORS audit actionCompanyComplianceTom Green25 daysInfoView

Example data

The right information for each role

Information that helps them do their job.

Each role sees the information and the tools that help them do their work.

Transport manager
- Full risk overview
- Compliance status
- Prepare for an audit
Example data
Office team
- Manage documents
- Monitor due dates
- Get alerts quickly
- VAHAAN01MOT2 Nov
- VAHAAN02Service9 Nov
- VAHAAN03Brake test16 Nov
- VAHAAN04Defect23 Nov
Example data
Drivers
- See your own alerts
- Get reminders
- Upload documents
My records
- Licence check
- CPC status
- Walkaround
- Upload a document
Example data
Workshop
- See maintenance risks
- Open vehicle records
- Record work and inspections
- VAHAAN01MOT
- VAHAAN02Service
- VAHAAN03Brake test
- VAHAAN04Defect
Example data

Frequently asked questions

Questions about Smart Alerts.

See all questions

What are Smart Alerts?

Alerts from the records you keep in VahaanAI. Each alert goes to the correct person, with the context and the next step.

Is my data safe?

Your data is hosted in the UK, and access is controlled by role.

How does alert routing work?

Each alert goes to the person who owns the task, with what to do next.

Can I select which alerts I receive?

Yes. You select the alerts that each role gets.

Can I give each alert an owner and a due date?

Yes. Each alert has a person who owns it and a date to close it by.

Does this replace my compliance processes?

No. Smart Alerts help your team do each task on time. Your processes and your team stay in control.

VahaanAI is independent of DVSA, the DVLA and the Traffic Commissioner. A person makes each decision. Example screens use example data.

See how VahaanAI fits your operation.

Smart Alerts and the rest of the platform, shown on an operation like yours. Our team is here to help.

Book your live demo

Set for your operation
Answers to your questions
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