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Documents & evidence

Every documentin date

Keep certificates, licences, contracts and policies in one place. Link each one to its driver, vehicle or operating centre. Get a reminder before it expires, and see each change.

  • Remindersbefore each expiry
  • Evidence to handfor DVSA or the TC
  • One searchfor any document

Built for transport operations

Document management made simple.

One platform that brings together all you must keep: documents and evidence, linked to your vehicles, drivers, loads and compliance requirements.

  • Keep all documents in one place
  • Automated expiry reminders
  • Link documents to vehicles, drivers and contracts
  • Stay compliant and ready for an audit
Explore documents
A tall stack of paper documents on an office desk

Works for each transport industry

Tailored to your sector.

Control the document types and the compliance requirements of your industry. Get the view and the tools for your work, whatever you move.

All you need to see, in one place

Clear view. Full control.

See all your documents, expiry dates, compliance status and history, in one dashboard built around your business.

Live updates

Never miss an important date.

Get a reminder before a document expires, so you can renew it in time and stop fines or disruption.

  • Automated expiry reminders
  • Your own reminder settings
  • Email and in-app alerts
  • Full audit history
  • Links to compliance checks
See how it works

The right view for each role

Information that matters to them.

One platform, set for each person in your business. Each role sees the information and the tools that help them do their work.

  • Transport managerAll documents, and the compliance tools.
  • Office teamFiles, contracts and policy documents.
  • DriversSee and upload their documents.
  • WorkshopVehicle documents and inspection records.

A document for each need

Store, link and stay compliant.

Keep all your important documents in order, and linked to the correct person, vehicle or load.

  • Driver licences
  • Vehicle documents
  • Insurance
  • MOT certificates
  • Operator licence
  • Tachograph records
  • Contracts & policies
  • Permits & authorities
  • FORS accreditations
  • Site & plant documents
  • Training certificates
  • Your own documents
Stacks of paper documents on a desk near a plant

Works with the data you already have

Connect your existing systems.

Bring your vehicle, driver and compliance data together with the systems you already use.

  • Vehicle dataTelematics and GPS
  • Driver dataTachograph and licences
  • WorkshopMaintenance systems
  • FinanceAccounting software
  • Your own systemsUse our open API

Frequently asked questions

Questions about Documents & Evidence.

See all questions
Which documents can I keep in VahaanAI?

Licences, certificates, insurance, MOT, tachograph records, contracts, policies, permits and your own documents.

Can I link a document to a vehicle or driver?

Yes. Link each document to a driver, a vehicle, a load or the company, and see it from there.

Will I get reminders before a document expires?

Yes. VahaanAI sends a reminder before the expiry date, by email and in the app.

Can I control who sees each document?

Yes. Access is controlled by role, so each person sees only the documents that are for them.

Can drivers upload their own documents?

Yes. A driver can upload a document from a phone, and the office checks it.

Is my data secure?

Your data is hosted in the UK, and access is controlled by role.

Example screens use example data.

See how VahaanAI fits your operation.

Documents & Evidence and the rest of the platform, shown on an operation like yours. Our team is here to help.

Book your live demo

  • Set for your operation
  • Answers to your questions
  • No commitment